UniNow

Privacy Policy

Privacy Policy UniNow

Version 5.13.0 of September 4, 2026

Hint: This document has been automatically translated from German. The original version in German is legally binding. You can find the version here.

I Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

UniNow GmbH
DorotheenstraĂźe 10
39104 Magdeburg
Germany
Phone: +49 391 5054670
Email: info@uninow.de
Website: www.uninow.de

II Name and address of the data protection officer

The data protection officer of the controller is:

atarax Norbert Rauch
Consulting GmbH & Co. KG
An der SchĂĽtt 26
D-91074 Herzogenaurach
Email: datenschutz@uninow.de
Website: www.uninow.de

III General information on data processing

1. Scope of processing of personal data

In principle, we only collect and use personal data of our users insofar as this is necessary to provide a functional website as well as our content and services. The collection and use of personal data of our users takes place regularly only with the user’s consent. An exception applies in those cases where prior consent cannot be obtained for actual reasons and the processing of the data is permitted by legal regulations.

Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 Para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 Para. 1 lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 Para. 1 lit. d GDPR serves as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 Para. 1 lit. f GDPR serves as the legal basis for processing.

3. Hosting

Servers and databases for the website are hosted in data centers in the EU.

4. Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

IV Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the system of the accessing device. The following data is collected:

  1. Information about the browser type and the version used
  2. Operating system and operating system version of the user
  3. IP address of the user
  4. Date and time of access
  5. The IP address of the user
  6. Target route accessed by the user’s system

The data is also stored in our system’s log files. This data is not stored together with other personal data of the user.

The legal basis for the temporary storage of data and log files is Art. 6 Para. 1 lit. f GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the content to the user’s device. For this purpose, the user’s IP address must remain stored for the duration of the session. Storage in log files takes place to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also constitute our legitimate interest in data processing according to Art. 6 Para. 1 lit. f GDPR.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose of their processing. In the case of collection of data for the provision of content for the website, this is the case when the respective session has ended. In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP address of the user is deleted or alienated so that an assignment of the calling client is no longer possible.

5. Possibility of objection and elimination

The collection of data for the provision of the content of the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, there is no possibility for the user to object.

6. Third country transfer

The data is transferred to the third country United States of America. An adequacy decision by the EU Commission is not available. The third country transfer is protected by standard contractual clauses to which Netlify has submitted. The transfer to third countries is therefore permissible pursuant to Art. 46 Para. 2 lit. c) GDPR.

V Use of First-Party Cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. If a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic character string that enables the browser to be uniquely identified when the website is called up again. We use cookies to make our website more user-friendly and to recognize returning users if necessary. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

  1. Settings for cookies
  2. User ID

The legal basis for storing cookie settings is Art. 6 Para. 1 lit. a GDPR. The storage of a user ID takes place exclusively after prior consent pursuant to Art. 6 Para. 1 lit. a GDPR.

3. Purpose of data processing

The purpose of using cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change. We need cookies for the following applications:

  1. Storage of cookie settings
  2. Recognition of a user

4. Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted by it to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to fully use all functions of the website.

VI Optimization of the website

1. Description and scope of data processing

In order to continuously improve the website technically, fix errors and ensure stability and performance, we carry out error monitoring as well as product and usage analysis. For this purpose we process technical usage and event data (e.g. accessed subpages, browser and its version, operating system and its version, timestamp and your IP address). To evaluate this log and event data we use RudderStack (product and usage analysis) and Sentry (error monitoring), both operated by ourselves and exclusively on servers within the European Economic Area (cf. section III no. 3 “Hosting”). No transfer of the data processed in this context to recipients in third countries within the meaning of Art. 44 et seq. GDPR takes place.

The product and usage analysis with RudderStack sets cookies on your device and is only carried out after your consent in the cookie banner.

Error monitoring with Sentry, by contrast, is carried out independently of consent. It does not store any information on your device and does not read any such information; no cookies are set, and neither your session nor your input is recorded. An error report is only generated when a technical error occurs and contains the error message, the location in the program code, the page that was requested without any query parameters, and information about the browser and operating system. Your IP address is transmitted for technical reasons only and is not stored with the error report.

The legal basis for the product and usage analysis is your consent pursuant to Art. 6 (1) (a) GDPR.

The legal basis for error monitoring is Art. 6 (1) (f) GDPR. Our legitimate interest lies in ensuring the technical functionality, stability and security of the website as well as in analyzing and fixing errors.

3. Purpose of data processing

The processing of the data serves exclusively the technical optimization, further development and assurance of stable operation of the website as well as the evaluation of website usage and the creation of corresponding reports on activities within the website.

4. Duration of storage

The data is deleted or anonymized as soon as it is no longer required to achieve the purpose of its processing.

Insofar as data is stored further for statistical purposes, it is anonymized beforehand so that a reference to a person can no longer be established.

5. Possibility of objection and removal

You can prevent the product and usage analysis by clicking decline in the cookie banner. You can withdraw a previously given consent by deleting the cookies associated with the website.

Pursuant to Art. 21 GDPR you have the right to object at any time, on grounds relating to your particular situation, to the error monitoring based on Art. 6 (1) (f) GDPR. In the event of an objection we will no longer process the data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. Please address your objection to support@uninow.de

VII Contact form and contact via email and telephone

1. Description and scope of data processing

A contact form is available on our website which can be used for electronic contact. If a user takes advantage of this opportunity, the data entered in the input mask will be transmitted to us and stored. These data are:

  1. Name
  2. Email address
  3. Phone number (if applicable)
  4. Further personal data (if applicable), which are entered in the free text field

At the time the message is sent, the following data is also stored:

  1. IP address of the user
  2. Date and time of contact

For the processing of data, reference is made to this privacy policy during the sending process.

Alternatively, contact via the provided email address or telephone number is possible. In this case, the user’s personal data transmitted will be stored.

For efficient processing of support cases, we forward the messages to our self-operated support ticket system based on chatwoot. As an interface, we use the service Postmark from ActiveCampaign, LLC based in Chicago USA.

The legal basis for the processing of data is Art. 6 Para. 1 lit. f GDPR. If the contact aims at the conclusion of a contract, an additional legal basis for processing is Art. 6 Para. 1 lit. b GDPR.

3. Purpose of data processing

The processing of personal data from the input mask serves us solely to process the contact. In the event of contact by email or telephone, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose of their collection. For the personal data from the input mask of the contact form and those sent by email or telephone, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process will be deleted at the latest after a period of seven days.

5. Possibility of objection and elimination

The user has the option to revoke their consent to the processing of personal data at any time. The user can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. The revocation of consent and the objection to storage can be made at any time by email or telephone. All personal data stored in the course of contacting will be deleted in this case.

6. Third country transfer

The data may be transferred by Postmark to the third country United States of America. An adequacy decision by the EU Commission is not available. The third country transfer is protected by standard contractual clauses to which Postmark has submitted. The transfer to third countries is therefore permissible pursuant to Art. 46 Para. 2 lit. c) GDPR.

VIII Applicants

1. Description and scope of data processing

We process personal data to initiate and carry out application procedures. These data include in particular:

1.) Name
2.) Contact details (address, email, telephone)
3.) Application-relevant documents (cover letter, CV, certificates)

In this context, there is no transfer of data to third parties. The data is used exclusively for processing the application procedure.

The legal basis for the processing of personal data and for carrying out pre-contractual measures is Art. 6 Para. 1 lit. b GDPR as well as Art. 88 GDPR in conjunction with §26 BDSG.

3. Purpose of data processing

The processing of personal data serves us solely to process the application procedure. Without this data, corresponding applications cannot be considered in the application procedure.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose of their collection. In the event of a rejection, the personal data will be deleted at the latest 6 months after sending the rejection.

5. Possibility of objection and elimination

The applicant has the option to revoke their consent to the processing of personal data at any time. The applicant can object to the storage of their personal data at any time. In such a case, the application procedure cannot be continued. The revocation of consent and the objection to storage can be made at any time by email or telephone. All personal data stored in the course of the application procedure will be deleted in this case.

IX Content Management System

1. Description and scope of data processing

To provide content for the website, in particular texts and graphics, we use the Content Management System from Sanity AS, based in Norway.

To retrieve the data via a CDN, the IP address is transmitted to Sanity.

The legal basis is Art. 6 Para. 1 lit. f GDPR.

3. Purpose of data processing

The transmission of the IP address by the system is necessary to enable delivery of the content to the user’s device.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose of their collection.

5. Possibility of objection and elimination

The collection of data for the provision of the content of the website and the transmission of data is strictly necessary for the operation of the website. Consequently, there is no possibility for the user to object.

6. Third country transfer

The data may be transferred by the CDN to the third country United States of America. An adequacy decision by the EU Commission is not available. The third country transfer is protected by standard contractual clauses to which Sanity has submitted. The transfer to third countries is therefore permissible pursuant to Art. 46 Para. 2 lit. c) GDPR.

X Rights of the data subject

If personal data is processed by you, you are a data subject within the meaning of the GDPR and you have the following rights towards the controller:

Right to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing exists, you can request information from the controller about the following information:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data which are processed;
  3. the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage period;
  5. the existence of a right to rectification or deletion of the personal data concerning you, a right to restriction of processing by the controller or a right to object to this processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. all available information on the origin of the data if the personal data are not collected from the data subject;
  8. the existence of automated decision-making including profiling pursuant to Art. 22 Abs. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and the intended effects of such processing for the data subject. You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.

Right to rectification

You have a right to rectification and/or completion towards the controller if the processed personal data concerning you are incorrect or incomplete. The controller must make the correction immediately.

Right to restriction of processing

Under the following conditions, you can request the restriction of the processing of the personal data concerning you:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you delete the personal data and instead request the restriction of the use of the personal data;
  3. the controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend legal claims, or
  4. if you have objected to processing pursuant to Art. 21 Para. 1 GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds. If the processing of personal data concerning you has been restricted, these data may – apart from their storage – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to deletion

Deletion obligation

You can demand from the controller that the personal data concerning you be deleted immediately, and the controller is obliged to delete this data immediately if one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based pursuant to Art. 6 Para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR, and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21 Para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 Para. 2 GDPR.
  4. The personal data concerning you have been processed unlawfully.
  5. The deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data concerning you were collected in relation to offered information society services pursuant to Art. 8 Para. 1 GDPR.

Information to third parties

If the controller has made the personal data concerning you public and is obliged to delete them pursuant to Art. 17 Para. 1 GDPR, he shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform controllers processing the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

Exceptions

The right to deletion does not exist if processing is necessary

  1. to exercise the right to freedom of expression and information;
  2. to fulfill a legal obligation that requires processing under the law of the Union or the Member States to which the controller is subject, or to perform a task that is in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health pursuant to Art. 9 Para. 2 lit. h and i as well as Art. 9 Para. 3 GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 Para. 1 GDPR, insofar as the right mentioned under section a) is likely to render the achievement of the objectives of this processing impossible or seriously impair it, or
  5. to assert, exercise or defend legal claims.

Right to information

If you have asserted the right to rectification, deletion or restriction of processing towards the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or deletion of the data or restriction of processing, unless this proves to be impossible or involves disproportionate effort. You have the right towards the controller to be informed about these recipients.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance by the controller to whom the personal data was provided, provided that

  1. the processing is based on consent pursuant to Art. 6 Para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract pursuant to Art. 6 Para. 1 lit. b GDPR and
  2. the processing is carried out using automated procedures. In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be impaired by this. The right to data portability does not apply to processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority vested in the controller.

Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you, which is carried out on the basis of Art. 6 Para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions. The controller no longer processes the personal data concerning you, unless he can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.