UniNow

Privacy Policy

Hint: This document has been automatically translated from German. The original version in German is legally binding. You can find the version here.

Privacy Policy UniNow Recruiting

Version 1.6.1 of 8 August 2023

I Name and Address of the Controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

UniNow GmbH DorotheenstraĂźe 10 39104 Magdeburg Deutschland Tel.: +49 391 5054670 E-Mail: info@uninow.de Website: www.uninow.de

II Name and Address of the Data Protection Officer

The data protection officer of the controller is:

atarax Norbert Rauch Consulting GmbH & Co. KG An der SchĂĽtt 26 D-91074 Herzogenaurach E-Mail: datenschutz@uninow.de Website: www.uninow.de

III General Information on Data Processing

1. Scope of Processing of Personal Data

We collect and use personal data of our users generally only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users regularly takes place only with the consent of the user. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6(1)(c) GDPR serves as the legal basis. In the event that vital interests of the data subject or of another natural person make the processing of personal data necessary, Art. 6(1)(d) GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or of a third party and the interests, fundamental rights and fundamental freedoms of the data subject do not override the former interest, Art. 6(1)(f) GDPR serves as the legal basis for processing.

3. Hosting

Servers and databases for the website are hosted by OVH GmbH, headquartered in Cologne.

4. Data Deletion and Retention Period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a necessity for continued storage of the data for the conclusion or performance of a contract.

IV Provision of the Website and Creation of Log Files

1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the system of the accessing terminal device. The following data is collected:

  1. Information about the browser type and version used
  2. Operating system and operating system version of the user
  3. IP address of the user
  4. Date and time of access
  5. The IP address of the user
  6. Target route called up by the user’s system

The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.

The legal basis for the temporary storage of the data and the log files is Art. 6(1)(f) GDPR.

3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the content to the user’s terminal device. For this purpose, the IP address of the user must be stored for the duration of the session. Storage in log files takes place to ensure the functionality of the website. In addition, the data serves us for the optimisation of the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also constitute our legitimate interest in data processing pursuant to Art. 6(1)(f) GDPR.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collected for the provision of the website, this is the case when the respective session has ended. In the case of data stored in log files, this is the case after no more than seven days. Further storage is possible. In this case, the IP address of the user will be deleted or anonymised so that it is no longer possible to identify the accessing client.

5. Right to Object and Options for Removal

The collection of data for the provision of the website content and the storage of data in log files is strictly necessary for the operation of the website. Consequently, users have no right to object.

V Use of First-Party Cookies

1. Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again. We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can also be identified after a page change.

The following data is stored and transmitted in encrypted form in the cookies:

  1. Username

The legal basis for the processing of personal data using cookies is Art. 6(1)(f) GDPR.

3. Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognised even after a page change. We require cookies for the following applications:

  1. Authentication of the user

User data collected through technically necessary cookies is not used to create user profiles.

4. Duration of Storage, Right to Object and Options for Removal

Cookies are stored on the user’s computer and transmitted from it to our website. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to the full extent.

VI Company Profiles and Job Listings

1. Description and Scope of Data Processing

Each user has the option to create or edit company profiles as well as job listings. These can be published in the UniNow App. The controller has no influence over which personal data the user publishes. The following data may be involved, for example:

  1. Name of the user
  2. Contact email address
  3. Phone number

The legal basis for the processing of the profile and posts is Art. 6(1)(a) GDPR.

3. Purpose of Data Processing

The processing of the data on the controller’s servers is necessary to provide the information for the UniNow App.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected.

5. Right to Object and Options for Removal

The user has the option to withdraw their consent to the processing of personal data at any time. To do so, it is necessary to contact the controller by email. The account and all processed personal data will then be deleted.

VII Registration

1. Description and Scope of Data Processing

On our website we offer users the option to register by providing personal data. The data is entered into an input form and transmitted to us and stored. The data is not passed on to third parties. The following data is collected as part of the registration process:

  1. Name of the user
  2. Email address

At the time of registration, the following data is additionally stored:

  1. The IP address of the user
  2. Date and time of registration

As part of the registration process, the user’s consent to the processing of this data is obtained.

Where the user has given consent, the legal basis for processing the data is Art. 6(1)(a) GDPR. Where registration serves the performance of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for processing the data is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

Registration of the user is required for the performance of a contract with the user or for the implementation of pre-contractual measures. The data entered by the user is used to create an account that enables the editing or creation of company profiles and job listings.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. This is the case for data collected during the registration process for the performance of a contract or the implementation of pre-contractual measures when the data is no longer required for the performance of the contract. Even after conclusion of the contract, there may be a need to store personal data of the contractual partner in order to fulfil contractual or statutory obligations.

5. Right to Object and Options for Removal

As a user, you have the option at any time to cancel your registration. You may have the data stored about you amended at any time. If the data is required for the performance of a contract or for the implementation of pre-contractual measures, early deletion is only possible to the extent that contractual or statutory obligations do not preclude deletion.

VIII Collection of Error Reports

1. Description and Scope of Data Processing

In the event of an error, an error report is collected in the App. We use Sentry by Functional Software, Inc., headquartered in San Francisco, to collect the error report.

The legal basis is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

The error report is transmitted in order to ensure the quality of the App.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected, at the latest after 90 days.

5. Right to Object and Options for Removal

The collection of error reports is strictly necessary in order to ensure high quality and to fulfil contractual obligations. Consequently, users have no right to object.

6. Third-Country Transfer

The data is transferred to the third country of the United States of America. No adequacy decision by the EU Commission exists. The third-country transfer is protected by standard contractual clauses to which Functional Software, Inc. has submitted. The third-country transfer is therefore permissible pursuant to Art. 46(2)(c) GDPR.

IX Storing Address Data

1. Description and Scope of Data Processing

In order to store an address for a post in the App, the geocoordinate for a subsequent search, navigation and display of a map is retrieved through the use of the Google Maps API by Alphabet Inc, headquartered in Mountain View. For this purpose, the IP address is transmitted to the API.

The legal basis is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

The geocoordinate is required for subsequent geo-search, navigation and display of a map in the App. To retrieve this data, the IP address is transmitted to the API.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected.

5. Right to Object and Options for Removal

The collection of address data is necessary when the data subject wishes to store an address. In such cases, consequently, users have no right to object.

6. Third-Country Transfer

The data is transferred to the third country of the United States of America. No adequacy decision by the EU Commission exists. The third-country transfer is protected by standard contractual clauses to which Alphabet, Inc. has submitted. The third-country transfer is therefore permissible pursuant to Art. 46(2)(c) GDPR.

X Rights of the Data Subject

If personal data is processed about you, you are a data subject within the meaning of the GDPR and you have the following rights against the controller:

Right of Access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing takes place, you may request information from the controller regarding the following:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data which are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of storage of the personal data concerning you or, if specific information in this regard is not possible, the criteria used to determine the storage period;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information about the origin of the data if the personal data is not collected from the data subject;
  8. the existence of automated decision-making including profiling pursuant to Art. 22(1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

Right to Rectification

You have the right to obtain from the controller the rectification and/or completion of personal data concerning you if the personal data processed concerning you is inaccurate or incomplete. The controller must carry out the rectification without undue delay.

Right to Restriction of Processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
  4. if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

Where processing of personal data concerning you has been restricted, such data may – with the exception of storage – only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. Where restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to Erasure

Obligation to Erase

You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay, where one of the following grounds applies:

  1. The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  2. You withdraw your consent on which the processing is based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal ground for the processing.
  3. You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
  4. The personal data concerning you has been processed unlawfully.
  5. The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  6. The personal data concerning you was collected in relation to the offer of information society services referred to in Art. 8(1) GDPR.

Notification to Third Parties

Where the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17(1) GDPR, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

Exceptions

The right to erasure does not apply to the extent that processing is necessary

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) as well as Art. 9(3) GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, to the extent that the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise or defence of legal claims.

Right to Notification

If you have exercised the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to communicate this rectification or erasure of data or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort. You have the right against the controller to be informed about these recipients.

Right to Data Portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. Furthermore, you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data has been provided, where

  1. the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and
  2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be adversely affected thereby. The right to data portability does not apply to processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to Object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR, including profiling based on those provisions. The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims. Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes. You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by automated means using technical specifications.

You have the right to withdraw your data protection consent declaration at any time. The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

Automated Individual Decision-Making Including Profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for entering into, or the performance of, a contract between you and the controller,
  2. is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, these decisions may not be based on special categories of personal data referred to in Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) applies and appropriate measures to safeguard your rights and freedoms and legitimate interests are in place. With regard to the cases referred to in (1. and (3., the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged will inform the complainant of the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.