UniNow

Privacy Policy

Hint: This document has been automatically translated from German. The original version in German is legally binding. You can find the version here.

Privacy Policy UniNow Account

Version 1.4.0 of 11 September 2026

I Name and Address of the Controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

UniNow GmbH DorotheenstraĂźe 10 39104 Magdeburg Deutschland Tel.: +49 391 5054670 E-Mail: info@uninow.de Website: www.uninow.de

II Name and Address of the Data Protection Officer

The data protection officer of the controller is:

atarax Norbert Rauch Consulting GmbH & Co. KG An der SchĂĽtt 26 D-91074 Herzogenaurach E-Mail: datenschutz@uninow.de Website: www.uninow.de

III General Information on Data Processing

1. Scope of Processing of Personal Data

We collect and use personal data of our users generally only to the extent necessary for the provision of a functional website and our content and services. The collection and use of personal data of our users takes place regularly only with the consent of the user. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures. Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6(1)(c) GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person make the processing of personal data necessary, Art. 6(1)(d) GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6(1)(f) GDPR serves as the legal basis for processing.

3. Recipients of the Data and Categories of Recipients / Disclosure to Third Parties

Within our company, we ensure that only those persons receive your data who need it to fulfil contractual and legal obligations. In this context, service providers support us in fulfilling these obligations in certain cases. The necessary data protection contracts have been concluded with all these service providers. These are IT service providers, including

Furthermore, your data will only be passed on to third parties (in particular universities) within the framework of legal provisions (e.g. due to mandatory legal regulations to external bodies such as supervisory authorities or law enforcement agencies) or with appropriate consent.

4. Hosting

Servers and databases for the UniNow Account are hosted in data centres in the EU.

5. Third Country Transfer / Intention to Transfer to Third Countries

Data transfer to third countries (outside the European Union or the European Economic Area) only takes place if this is necessary for the performance of the contractual relationship, is required by law or you have given us your consent.

We currently do not transfer your personal data to service providers outside the European Economic Area.

6. Data Deletion and Retention Period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Blocking or deletion of the data also takes place when a retention period prescribed by the aforementioned standards expires, unless there is a necessity for further storage of the data for the conclusion or performance of a contract.

IV Provision of the Website and Creation of Log Files

1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the system of the accessing device. The following data is collected in this process:

  1. Information about the browser type and the version used
  2. Operating system and operating system version of the user
  3. IP address of the user
  4. Date and time of access
  5. The IP address of the user
  6. Target route accessed by the user’s system

The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.

The legal basis for the temporary storage of data and log files is Art. 6(1)(f) GDPR.

3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the content to the user’s device. For this purpose, the IP address of the user must remain stored for the duration of the session. Storage in log files takes place to ensure the functionality of the website. Furthermore, the data serves us to optimise the website and to ensure the security of our information technology systems. No analysis of the data for marketing purposes takes place in this context. These purposes also constitute our legitimate interest in data processing pursuant to Art. 6(1)(f) GDPR.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was processed. In the case of data collected for the provision of content for the website, this is the case when the respective session has ended. In the case of data stored in log files, this is the case after no more than seven days. Further storage is possible. In that case, the IP address of the user is deleted or anonymised so that it is no longer possible to identify the accessing client.

5. Right to Object and Removal

The collection of data for the provision of the website content and the storage of data in log files is strictly necessary for the operation of the website. Consequently, there is no possibility for the user to object.

V Registration and Account Management

1. Description and Scope of Data Processing

On our website, we offer users the option to register by providing personal data or to manage their personal data. The data is entered in an input form and transmitted to us and stored. No transfer of data to third parties takes place; for sending the emails required in the course of registration, we use the service provider named in Section III.3 (see Section VI). The following data is collected in the course of the registration process:

  1. Name of the user
  2. Email address
  3. Password

At the time of registration, the following data is additionally stored:

  1. The IP address of the user
  2. Date and time of registration

During the registration process, the user’s consent to the processing of this data is obtained.

Where the user has given consent, the legal basis for the processing of data is Art. 6(1)(a) GDPR. Where the registration serves the performance of a contract to which the user is a party or for the implementation of pre-contractual measures, the additional legal basis for data processing is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

Registration of the user is required for the performance of a contract with the user or for the implementation of pre-contractual measures. The data entered by the user is used to create an account which enables the use of other services of the controller.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. This is the case for data recorded during the registration process for the performance of a contract or the implementation of pre-contractual measures when the data are no longer necessary for the performance of the contract. Even after conclusion of the contract, there may be a need to store personal data of the contractual partner in order to comply with contractual or legal obligations.

5. Right to Object and Removal

As a user, you have the option at any time to dissolve the registration. You may have the data stored about you amended at any time. Where the data is necessary for the performance of a contract or for the implementation of pre-contractual measures, prior deletion of the data is only possible to the extent that there are no contractual or legal obligations preventing deletion.

VI Sending of Emails

1. Description and Scope of Data Processing

In connection with your UniNow Account, we send emails to the email address you have provided. This includes emails to verify your email address, to recover your password and security-related notices concerning your account. If you have activated email notifications in the services linked to your account, we additionally send the corresponding notifications (e.g. confirmations of bookings or payments).

For dispatch, we use the service provider Mailjet SAS as a processor. In this process, your email address, your name where applicable, the content and time of the message and the delivery status are processed. Transmission to the service provider is encrypted; processing takes place within the European Union.

The legal basis for sending emails for verification, password recovery and security-related notices is Art. 6(1)(b) GDPR. The legal basis for sending notifications that you have activated in the linked services is Art. 6(1)(a) GDPR.

3. Purpose of Data Processing

The emails are sent to enable and secure your access to your account, to protect your account against misuse and to inform you about events in the services linked to your account.

4. Duration of Storage

The data is deleted as soon as it is no longer necessary for the purpose for which it was processed.

5. Right to Object and Removal

You can deactivate email notifications at any time in the settings of the respective service. Emails for verification, password recovery and security-related notices are necessary for the operation of your account and cannot be unsubscribed from; however, you may delete your account at any time.

VII Rights of the Data Subject

If personal data are processed by you, you are a data subject within the meaning of the GDPR and the following rights are available to you vis-Ă -vis the controller:

Right of Access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us. Where such processing takes place, you may request information from the controller about the following:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data which are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, the criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information about the origin of the data, where the personal data are not collected from the data subject;
  8. the existence of automated decision-making including profiling pursuant to Art. 22(1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

Right to Rectification

You have a right to rectification and/or completion vis-Ă -vis the controller if the processed personal data concerning you are inaccurate or incomplete. The controller must carry out the rectification without delay.

Right to Restriction of Processing

You may request the restriction of processing of personal data concerning you under the following conditions:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you object to the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise or defence of legal claims; or
  4. if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

Where processing of the personal data concerning you has been restricted, such data may – apart from being stored – only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a member state. Where the restriction of processing has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.

Right to Erasure

Obligation to Erase

You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay, where one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You withdraw your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
  4. The personal data concerning you have been unlawfully processed.
  5. The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or member state law to which the controller is subject.
  6. The personal data concerning you have been collected in relation to the offer of information society services pursuant to Art. 8(1) GDPR.

Information to Third Parties

Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17(1) GDPR to erase the personal data, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure of all links to such personal data or of copies or replications of such personal data.

Exceptions

The right to erasure does not apply to the extent that processing is necessary

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing under Union or member state law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to under section a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or
  5. for the establishment, exercise or defence of legal claims.

Right to Notification

Where you have asserted the right to rectification, erasure or restriction of processing vis-Ă -vis the controller, the controller is obliged to communicate this rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you have been disclosed, unless this proves impossible or involves a disproportionate effort. You have the right vis-Ă -vis the controller to be informed about these recipients.

Right to Data Portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

  1. the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR; and
  2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. Freedoms and rights of other persons must not be adversely affected thereby. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to Object

You have the right, on grounds relating to your particular situation, to object at any time to processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on those provisions. The controller shall no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims. Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes. You have the option, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by automated means using technical specifications.

You have the right to withdraw your data protection consent declaration at any time. The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent prior to its withdrawal.

Automated Decision-Making in Individual Cases Including Profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the controller,
  2. is authorised by Union or member state law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
  3. is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9(1) GDPR, unless Art. 9(2)(a) or (g) applies and appropriate measures to safeguard your rights and freedoms and legitimate interests are in place. With regard to the cases referred to in (1. and (3., the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain the intervention of a person on the part of the controller, to express their point of view and to contest the decision.

Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.